Data Protection Best Practices: Keeping Data Safe

In the year 2018, multiple companies were subjected to data breaches. Not only did this make their customers wary of using their services in the future, but it also required them to pay extraordinary amounts of money in reparations and suits. With hackers becoming ever more skilled, the need for security and data protection is at the forefront of many companies’ minds coming into the year of 2019. If you want to make sure that your data is safe and secure, then consider some of these data protection practices that other companies are looking at implementing this year.

Establish a task force

One of the best methods you can utilize to increase the protection of your data is to actually form a task force whose sole task is to keep an eye on the data. If your company happens to have a lot of data that it compiles, then you should ensure that each level of the company — IT, records, and even those in the executive suites — have representation within the task force. By making someone responsible for each section, you can be sure that nothing is overlooked, everyone is represented, and communication is quick and effective. Teams can immediately notify the task force member assigned to them about any possible issues they notice, and this task force member can then notify the rest of their team. Effective work can immediately take place to remove the problem and keep the data safe.

Understand vulnerabilities

It’s also an excellent idea to take the time to analyze your data. Are there any primary vulnerabilities that you notice? If so, you can make an effective plan of how to remove those vulnerabilities. You can’t make effective decisions without first knowing where you stand. If you have to have an expert come in to analyze your vulnerabilities for you, then do so. Spending a little money to hire an analyst could save you a much larger sum in the event of a data breach.

Implement policy changes

Another step you can take is to place data privacy and protection at the forefront of your company’s policies. This can not only make sure your customers are reassured that they’re protecting their data safely, but it also dissuades potential corporate spies and criminals from accessing your data. While hackers certainly remain a threat to any company, they aren’t the only ones breaching data and stealing information. Unfortunately, there are instances where employees are the culprits. By instituting a policy change and making your employees aware that the company is going to take a strong stand for data protection, you might be able to weed out the would-be criminals from the legitimate employees. It isn’t enough to simply make a policy change either. Your company has to be prepared to enforce. No one is going to care what the policy says if there isn’t a punishment for breaking the policy. By installing an enforcer and making sure everyone knows about the enforcer, you can better protect your data and your company overall.

Train in security awareness

Do your employees know if what they’re looking at is a data breach or just another day in the office? No one can report anything odd if they’re not aware of what a data breach looks like in the first place. Another practice to protect the data your company is harboring is to take the time to properly train your employees about security awareness. They should be able to detect threats as well as make the decisions that won’t lead to a data leak. Whether you have a task force installed or not, your employees should also be taught about who to contact should they believe that a leak or data breach has occurred. Employees can be a weak link in the chain of data protection if not trained properly. You can better protect yourself and them by instituting the education they need.

Installing security technology

Perhaps a no-brainer is to install security technology. There are numerous companies out there who offer cutting edge security technology for the protection of data. You have your pick of the lot. Make sure you choose one that best fits the model of your company and how you store your data. Some of these companies even provide weekly or monthly updates on the state of your security. Use their expertise to discover new methods on how to better protect your data.

Caryl Anne Crowne is a contributing writer and media specialist for Allegra Network. She often produces content for a variety of tech blogs.